Feature-List of the DMS / ECM agorum core

agorum core open has all features you need for a professional document management system. The main feature of agorum core is its drive-interface, letting users access the system like a normal network drive. There is no need to change existing work habits. For example, files can be opened and closed directly from the Office File menu. Every program that works with files and directories (practically all) can be used with agorum core - without adjustments.

The enterprise version of agorum core Pro offers you a lot of more interesting additional modules like workflow or e-mail archiving.

The core of agorum core open und agorum core Pro is the same. Every open-user can easily migrate to the pro-version of the product.

Additionally there are service agreements and support-packages available for both products.

Here you can get an overview of all the features of agorum core open und agorum core Pro:

Integration, Protocols, Interfaces

  • Protocols: Access via: CIFS/SMB, RSS, SOAP-WebServices, FTP, XML, IMAP4, SMTP, HTTP/HTTPS
  • Webportal: Access the document management system, without installation, from any workplace with a common internet browser
  • DMS/ECM-Drive: Access to documents with a network drive
  • Windows-Client-Integration: Call several DMS/ECM functionalities, directly from the windows-explorer (check-in/check-uut, search, notifications, and more....)
  • Authorization: ADS-, LDAP- und agorum core synchronisation of users, groups and, when using agorum core, even ACLs (additional module).
  • File-System adapters: Integration of other system via: CIFS/SMB, local filesystem (additional module)
  • Mail archiving: Integration of systems via: IMAP4, POP3 (additional module)

Structuring, Links, Metadata

  • Links: make the same data visible on different locations.
  • Relations: several objects can be linked to each other.
  • Folder-based: Folder-based storage/display of the DMS.
  • Objecttypes: Folders, Documents, E-Mails, Wikis, Forum, Appointments, Users, Groups, ..., Custom Types
  • Custom Attributes: Objects can be extended by custom attributes/metadata.
  • Sets: stored/saved searches, to build up dynamic structures.
  • XML-Interface: create complex structures automatically.
  • Notes: Attach any notice to any object.
  • Metadata: Create metadata/extended attributes easily via the drive interface.
  • Metadata-Editor/Designer: create metadata-masks/user interfaces and extended search masks dynamically with an editor (In Pro)

Security

  • Version-History: Automatic history function of document changes
  • Server trash can: Restore accidantilly deleted objects.
  • SSL-Encryption: encrypted access to the web portal.
  • Backup: integrated backup script to backup the whole database.
  • DataRep: Full-Backup, Part-Backup, across locations backup, create mirror-systems (Additional module)
  • USBKey: encrypted access to several protocols. (Additional module)

Document-Search

  • Similarity search: e.g. search "Schmidt" and also find "Schmitt"
  • Wildcard search: e.g: "document*" finds all document that begin with "document"
  • Fulltext search: Search withing documents' content
  • Attribute search/metadata search: Search for attributes/meta-information of objects (combineable with fulltext search)
  • Numerical search: Search for numbers
  • Range search: from - to, for numbers and date-ranges
  • Search in folders: limit search to different folders
  • Combination: All shown searches above are combineable
  • Text-filter: Third party Text-extraction-filters for the full text search engine are easily integrateable
  • Instant: a document is searchable within moments after creating/saving
  • Document formats: Supports many common document formats. like doc, xls, ppt, pdf, ...
  • E-Mails: Mails are completely searchable (also within attachments)
  • Search-Highlighting: highlights found words within documents (In Pro)
  • OCR: Integration of a server based OCR-System for pictures and picture-based PDF-files (Additional module)

Manage documents

  • Links: make the same data visible on different locations.
  • Version-History: Automatic history function of document changes
  • Custom Attributes: Objects can be extended by custom attributes/metadata.
  • Unchangeable/Revision security: Freeze the document-level / make it unchangeable
  • Extendable: extended documents with any attributes/metadata
  • internal relations: Relations withing documents remain (e.g. Excel to Excel-Document)
  • Resubmission: Documents/Objects can be put to an appointment
  • OneClick editing: When you find a document, you can edit it with just one click. And it is stored directly there, where you have opened it.
  • Time-based actions: Automatic processes, e.g. archiving in X-days (intelligent folders) (extensible at will)
  • Converions: online converion of documents in PDF / HTML
  • Event based actions: Changes to objects generate messages for persons, that are interested in that information
  • Lock / Release (Check-In/Check-Out): automtically or manual
  • E-Mail-Integration: E-Mails (EML, MSG) can be stored and put together to files (records management)
  • CRM: Integrated Address-Module to relate customers to records and collect all information for one process or customer.
  • Preview: Create a document preview, so you can view documents without the installation of a program (Additional module)

Information retrieval

  • Wikis: for documentation, including history and dispaly of changes
  • Forum: Question - Answers, discussion, notes, memos

Workflow

  • Workflow: Process designer, integration of other systems via webservices, manual or automatical task, fully integrated, documentation of each process step. (additional Module)
  • used for: Document-steering, approval processes, all kind of automatic processes

Archiving/Revision security

  • Timebased actions: Documents can be archived after a period of time
  • History: for each document the changes are documented
  • Unchangeable: Documents can be marked as unchangeable
  • TIF/PDF/A: Integration of TIF / PDF - Printers or automatic background converters (third party, via drive-interface)

Administration

  • ACLs: basing on access control lists
  • Users: Different tools, e.g.: "give user A same access rights as user B"
  • Groups: Users in groups, groups in groups
  • Server based trash can: to restore files, that have been accidentically been deleted
  • Reports: Create access-reports for the whole system
  • Systemdiagnostic: Who is logged in, who has which access right, who has which file opened, ...
  • Central config database: All settings are within the backup
  • Synchronisation: ADS / LDAP / agorum core connector - integrateable in existing access-systems (Additional module)
  • DataRep: Full-Backup, Part-Backup, across locations backup, create mirror-systems (Additional module)
  • Monitoring: Watch different system relevant parameters. (Additional module)

Customization

  • Interface: All features of the web interface are controlable through access rights, integration of custom user interface masks, custom designs
  • Integration in custom programs: via SOAP-Webservices, drive-interface, RSS, IMAP4 / SMTP / POP3, FTP
  • Favorites: Recurring tasks can be saved as bookmark

Thrid party Integration

  • Scan: Integration und Nutzung von beliebigen Scan-Programmen, inklusive deren vollen Funktionsumfang. Formulardaten über XML-Schnittstelle
  • TIF/PDF/A: Integration von TIF/PDF-Druckern aus jeder Anwendung heraus. Oder Nutzung von Hintergrund-Konvertern. (Durch Produkte von Drittherstellern)
  • FAX: Integration von Fax-Programmen, zum Senden und Empfangen
  • OCR: Integration beliebiger OCR--Drittprogramme
  • Sonstige: Jedes Programm, das auf ein Laufwerk schreiben kann ist integrierbar

Reporting/Export (Output-Management)

  • Reportgenerator: Integrated reportgenerator for exporting several information as PDF, DOC, XLS, ... (customizable)
  • Available reports: Overview over the whole access structure

Collaboration

  • Notifications: Changes to documents/or within folders can be watched. You get automatically notified
  • Wiki/Forum: documentation system, questions-answers
  • Webportal: Access from any location to all features
  • RSS: Integration of notifications in your programs or devices
  • Network drive: Integration of the team workplace in your explorer

Supported databases

  • MySQL (InnoDB)
  • PostgreSQL
  • MS SQLServer (Additional module)

Do you have any questions? We will be happy to give advice. Just fill out our contact form, we will contact you as soon as possible. Or just call us on this number: +49 (0) 711/346 10 60